- Document approvals in an automated manner
- Workflows for specific documents and users can be pre-defined
- Privileges can be customized for users within the workflow and tracked
- “Level” driven approval process enables clarity for document processing and establishes authority within the workflow
- Simple dashboard designed to give quick snapshot of entire workflow
- Workflow and Document Comments to allow user to give his / her feedback during approvals.
- Configurable notifications to keep the team members informed
- Email documents within and outside organization
Digitization is key to your Organization’s Growth.
Adaptive. Intuitive. Collaborative.
Centris is the best way to go paperless.
Know More
Overview
Centris is short for Central Information System.
Centris helps take you paperless by providing a centralized digital platform for storing, organizing, and managing documents electronically.
Why you need it?
Centris is a must-have to manage information in your organization.
Efficient management of documents
Centris enables an organization to organize, store, and retrieve documents efficiently. This reduces the time and effort required to manage documents manually.
Improved collaboration
With Centris, employees to collaborate on documents in real-time, irrespective of their location. This enhances productivity and facilitates teamwork.
Enhanced security
Centris equips the organization with access controls, encryption, and audit trails to secure documents. This ensures that only authorized individuals have access to sensitive information.
Compliance with regulations
Centris will assist organizations to comply with regulatory requirements by ensuring that documents are stored and managed in a manner that meets legal and regulatory standards.
Cost savings
Centris will dramatically reduce the need for physical storage space, reduces paper usage, and eliminates the need for manual document handling. This leads to cost savings in the long term.
Analytics
Valuable metadata contained in Centris helps derive insights, patterns, and trends. By analysing this information, Organization can make informed decisions for improved efficiency and growth.
Features & Benefits
Centris has evolved as a versatile and scalable solution based on valuable user feedback received for over 10 years.
Central Location
Work done across the organization is saved in One Single System; Reducing time to locate information.
Powerful Search Algorithm
Our “F1” [Find One] algorithm is engineered to retrieve documents super-quick
Controlled Secure Access
User access can be securely controlled across the storage hierarchy to let organizations create Work Bubbles
Versatile
With a format agnostic approach, Centris allows you work with multiple file extensions.
Collaborative
Users can share & work in teams across workspaces and dockets; with workflows to improve cross-functional productivity
Smart UX
Built with latest technology, the Centris UX gives your work routine fresh energy.
Adaptive Metadata
Template driven metadata gives users ultimate flexibility in setting-up searchable data fields
Digitally Interactive
You can add comments to the document to note explanations or instructions..
Annotation
Documents can be annotated with user credentials to make co-working easier.
Reports
Detailed Reports help you get the most granular metadata and audit logs.
Flexible Hosting
Can be hosted on cloud or local on-premise server
Reliable Support
The application being developed in-house, is promptly supported by our competent team.
Data storage
Can store a large volume of data in a structured manner, making it easy to access and retrieve information as needed.
Data processing
Processes data quickly and accurately, using algorithms and analytics to convert raw data into useful information.
Data security
Enabled with access controls and audit trails so data is accessed by only those who are supposed to.
Collaborative
User can share and work in cross-functional teams
Workflow automation
Automated workflows and processes, such as approvals, notifications, and reminders, help streamline operations and improve efficiency.
Reporting and analytics
Generates reports and analytics that provide valuable insights into business operations, performance, and trends.
Integration
Possible to interface with other systems and applications, such as CRM or ERP, to enable seamless data flow and streamline operations.
Configurable
Flexible and configurable, allowing organizations to tailor the system to their specific needs and requirements.
Scalability
Scales up or down as needed to accommodate changes in business needs or growth.
Features InFocus
Workflows
Tab #2
Workflows
What are Workflows?
Document workflows refer to the process of managing the creation, review, approval, and distribution of documents within an organization. Document workflows are typically automated using document management software or other workflow automation tools.Document Lifecycle with Automated Workflows
1. Document AdditionThe document workflow process typically begins with the addition of a new document. This can be about creating a totally new document using a variety of third-party tools, including word processing software, spreadsheets etc OR working with existing documents received from external sources (for example PDFs such Purchase Orders, Work Orders, Contract etc. A key part to keep in mind while adding a document, is the capturing of Metadata of the data – this is essential for retrieval, decision-making and analytics.
2. Document Review and ApprovalOnce a document is added in the system, it must be reviewed and approved by relevant stakeholders. This can be done using automated workflows that route the document to the appropriate individuals for review and approval.
3. Document DistributionOnce a document has been approved, it can be distributed to the appropriate parties using automated workflows. Traditional ways are emailing the document, uploading it to a shared drive, or publishing it to a company intranet. However it’s better to keep all documents within an organization ecosystem, and let participants collaborate with a confined space in view of security and control.
4. Document TrackingAutomated workflows can track the status of documents as they move through the review and approval process, ensuring that all stakeholders are informed and that the process is completed in a timely manner.
5. Document ArchivingOnce a document has been distributed, it can be archived for future reference. Automated workflows can ensure that documents are stored in a secure, organized manner and can be easily retrieved when needed.
Key Facets in Centris
- Document approvals in an automated manner
- Workflows for specific documents and users can be pre-defined
- Privileges can be customized for users within the workflow and tracked
- “Level” driven approval process enables clarity for document processing and establishes authority within the workflow
- Simple dashboard designed to give quick snapshot of entire workflow
- Workflow and Document Comments to allow user to give his / her feedback during approvals.
- Configurable notifications to keep the team members informed
- Email documents within and outside organization
Tab #2
- Document approvals in an automated manner
- Workflows for specific documents and users can be pre-defined
- Privileges can be customized for users within the workflow and tracked
- “Level” driven approval process enables clarity for document processing and establishes authority within the workflow
- Simple dashboard designed to give quick snapshot of entire workflow
- Workflow and Document Comments to allow user to give his / her feedback during approvals.
- Configurable notifications to keep the team members informed
- Email documents within and outside organization
Key Facets
What are workflows?
Document workflows refer to the process of managing the creation, review, approval, and distribution of documents within an organization. Document workflows are typically automated using document management software or other workflow automation tools. Document Lifecycle with Automated Workflows.
The document workflow process typically begins with the addition of a new document. This can be about creating a totally new document using a variety of third-party tools, including word processing software, spreadsheets etc OR working with existing documents received from external sources (for example PDFs such Purchase Orders, Work Orders, Contract etc.) A key part to keep in mind while adding a document, is the capturing of Metadata of the data – this is essential for retrieval, decision-making and analytics.
Once a document is added in the system, it must be reviewed and approved by relevant stakeholders. This can be done using automated workflows that route the document to the appropriate individuals for review and approval.
Once a document has been approved, it can be distributed to the appropriate parties using automated workflows. Traditional ways are emailing the document, uploading it to a shared drive, or publishing it to a company intranet. However it’s better to keep all documents within an organization ecosystem, and let participants collaborate with a confined space in view of security and control.
Automated workflows can track the status of documents as they move through the review and approval process, ensuring that all stakeholders are informed and that the process is completed in a timely manner.
Once a document has been distributed, it can be archived for future reference. Automated workflows can ensure that documents are stored in a secure, organized manner and can be easily retrieved when needed.
Key Facets of Workflows in Centris
- Document approvals in an automated manner
- Workflows for specific documents and users can be pre-defined
- Privileges can be customized for users within the workflow and tracked
- “Level” driven approval process enables clarity for document processing and establishes authority within the workflow
- Simple dashboard designed to give quick snapshot of entire workflow
- Workflow and Document Comments to allow user to give his / her feedback during approvals.
- Configurable notifications to keep the team members informed
- Email documents within and outside organization
Embrace the Power of Centris eSign
Redefine document management through the power of seamless e-signatures. Take charge of your workflows, enhance security, and gain unparalleled control over your documents with our innovative e-signing solution.
Convenience
Elevate Your Organisation with Centris eSign
Embrace Convenience, Save Time!
Imagine closing deals without the delays of waiting for physical signatures, collaborating effortlessly across distances, and finalising contracts with a few clicks. Centris eSign transforms cumbersome processes into a swift and efficient experience.
Powered by eMudhra, Centris eSign offer a seamless solution that not only saves time but also eliminates the unnecessary steps associated with traditional paperwork.
Time-Saving Marvel
With e-signatures, cut through the red tape and get deals closed at the speed of business. No more waiting for documents to be printed, signed, and couriered. Instantly sign and send with a few clicks, streamlining your workflow and boosting productivity.
Anytime, Anywhere
Break free from the constraints of physical signatures. Centris eSign allows you to sign documents from the comfort of your desk, home, or even on-the-go. Collaboration knows no boundaries, and important decisions aren’t put on hold.
Break free from the constraints of physical signatures. Centris eSign allows you to sign documents from the comfort of your desk, home, or even on-the-go. Collaboration knows no boundaries, and important decisions aren’t put on hold.
Goodbye Printing Costs
Save on paper, ink, and maintenance costs. E-signatures are environmentally friendly and wallet-friendly, contributing to a sustainable and cost-effective approach.
Security First
Rest easy knowing that e-signatures are secure and legally binding. Modern encryption ensures the integrity of your documents.
By adopting Centris eSign, you’re not just saving time; you’re unlocking a new level of productivity.
#DigitalTransformation #Esignatures #TimeSaver
Cost
Elevate Your Bottom Line
Embrace Cost Efficiency with Centris eSign!
In the dynamic world of business, every penny counts. Discover the transformative power of Centris eSign —a cost-efficient solution that’s reshaping traditional workflows.
Green Savings
Go paperless and watch your costs shrink. Centris eSign eliminates the need for paper, ink, and physical storage, contributing to a greener planet while keeping your budget in check.
Go paperless and watch your costs shrink. Centris eSign eliminates the need for paper, ink, and physical storage, contributing to a greener planet while keeping your budget in check.
Printing & Courier No More
Bid farewell to printing costs and courier fees. Centris eSign eradicates the need for physical document circulation, saving not only money but also valuable time. Time is money, after all!
Increased Productivity, Reduced Costs
Streamline your processes and cut unnecessary expenditures. Centris eSign speeds up transactions, reduce administrative overhead, and contribute to an agile, efficient operation—all of which impact your bottom line positively.
Secure and Compliant
Security need not come with a hefty price tag. E-signatures offer a secure and compliant solution, ensuring your transactions meet legal standards without the added expense of traditional verification methods.
Embrace the cost-saving revolution—make the smart choice for your business with e-signatures. Boost efficiency, reduce expenses, and watch your bottom line flourish!
#CostEfficiency #DigitalTransformation #ESignaturesROI
Control
Take Control with Centris eSign
A Secure Path to Document Management
In the age of digital transformation, control over document workflows is paramount, and e-signing provides the key. Here’s why:
Granular Access Permissions
With Centris eSign, control who can access, view, and sign documents. Set permissions and ensure that only authorized individuals have the right level of access.
Audit Trails for Accountability
Maintain a clear and traceable record of document transactions. Centris eSign offerd detailed audit trails, providing transparency and accountability.
Maintain a clear and traceable record of document transactions. Centris eSign offerd detailed audit trails, providing transparency and accountability.
Authentication Measures
Ensure the identity of signatories with robust authentication measures. Centris eSign go beyond traditional methods, offering multi-factor authentication for added security.
Ensure the identity of signatories with robust authentication measures. Centris eSign go beyond traditional methods, offering multi-factor authentication for added security.
Configurable Workflows
Tailor document workflows to meet your specific needs. Whether it’s single or joint approvals, Centris eSign provide control over how documents move through the signing process.
Tailor document workflows to meet your specific needs. Whether it’s single or joint approvals, Centris eSign provide control over how documents move through the signing process.
Real-time Monitoring
Keep a pulse on document status in real-time. Centris eSign provides dashboards and notifications, allowing you to monitor progress.
Keep a pulse on document status in real-time. Centris eSign provides dashboards and notifications, allowing you to monitor progress.
Empower your organisation with control and security—make the shift to Centris eSign for a streamlined, accountable, and controlled document management experience.
#ESignatures #DocumentControl #DigitalTransformation
#ESignatures #DocumentControl #DigitalTransformation
Impact of Centris
Before using a Centris, an organization may have experienced a range of challenges and inefficiencies associated with managing paper-based or manual document management processes. For example:
BEFORE
After implementing a Centris, the organization can experience a range of benefits and improvements, including:
AFTER
Enable Smart Document Management
Contact us to know how Centris can unlock benefits of digitization to your organization
