Click Here!!!

Digitization is key to your Organization’s Growth.

 

Adaptive. Intuitive. Collaborative.
Centris is the best way to go paperless.

Overview

Centris is short for Central Information System.

Centris helps take you paperless by providing a centralized digital platform for storing, organizing, and managing documents electronically.

By using Centris, you can reduce or eliminate the need for paper documents, as everything can be stored and accessed digitally.

You can intuitively store and organize all your information in one place, making it easy to find and retrieve them whenever you need them without having to sift through stacks of paper.

Centris facilitates collaboration and sharing of documents among team members, making it easy to work on documents together without the need for printing, copying, or mailing paper documents.

Additionally, with features like digital signatures and access controls, Centris can ensure the security and authenticity of your digital documents, further reducing the need for paper-based documentation

Show more
Show less

Why you need it?

Centris is a must-have to manage information in your organization.

Efficient management of documents

Centris enables an organization to organize, store, and retrieve documents efficiently. This reduces the time and effort required to manage documents manually. 

Improved collaboration

With Centris, employees to collaborate on documents in real-time, irrespective of their location. This enhances productivity and facilitates teamwork.

Enhanced security

Centris equips the organization with access controls, encryption, and audit trails to secure documents. This ensures that only authorized individuals have access to sensitive information.

Compliance with regulations

Centris will assist organizations to comply with regulatory requirements by ensuring that documents are stored and managed in a manner that meets legal and regulatory standards.

Cost savings

Centris will dramatically reduce the need for physical storage space, reduces paper usage, and eliminates the need for manual document handling. This leads to cost savings in the long term.

Analytics

Valuable metadata contained in Centris helps derive insights, patterns, and trends. By analysing this information, Organization can make informed decisions for improved efficiency and growth. 

Features & Benefits

 Centris has evolved as a versatile and scalable solution based on valuable user feedback received for over 10 years.

adaptive
Central Location
Work done across the organization is saved in One Single System; Reducing time to locate information.​​
search (1)
Powerful Search Algorithm​
Our “F1” [Find One] algorithm is engineered to retrieve documents super-quick
verification
Controlled Secure Access​​
User access can be securely controlled across the storage hierarchy to let organizations create Work Bubbles​
versatile
Versatile
With a format agnostic approach, Centris allows you work with multiple file extensions. ​
collaborative
Collaborative​​​​ 
Users can share & work in teams across workspaces and dockets; with workflows to improve cross-functional productivity​
smartux
Smart UX​​​​​  
​Built with latest technology, the Centris UX gives your work routine  fresh energy.
Modular Privileges
Can give access to specific modules / privileges
file
Adaptive Metadata​ 
Template driven metadata gives users ultimate flexibility in setting-up searchable data fields​
comment
Digitally Interactive​  
You can add comments to the document to note explanations or instructions..​
writing
Annotation
Documents can be annotated with user credentials to make co-working easier.​
detailed
Reports
Detailed Reports help you get the most granular metadata and audit logs.​
web
Flexible Hosting​​​ 
Can be hosted on cloud or local on-premise server
handshake
Reliable Support​​​​ 
The application being developed in-house, is promptly supported by our competent team. ​
datastorge
Data storage 
Can store a large volume of data in a structured manner, making it easy to access and retrieve information as needed.
dataprocessing
Data processing 
Processes data quickly and accurately, using algorithms and analytics to convert raw data into useful information.
data-security
Data security 
Enabled with access controls and audit trails so data is accessed by only those who are supposed to.
data-transfer
Collaborative
User can share and work in cross-functional teams
workflow
Workflow automation 
Automated workflows and processes, such as approvals, notifications, and reminders, help streamline operations and improve efficiency.
monitor
Reporting and analytics 
Generates reports and analytics that provide valuable insights into business operations, performance, and trends.
automation
Integration 
Possible to interface with other systems and applications, such as CRM or ERP, to enable seamless data flow and streamline operations.
settings
Configurable 
Flexible and configurable, allowing organizations to tailor the system to their specific needs and requirements.
scalability
Scalability
Scales up or down as needed to accommodate changes in business needs or growth.

Features InFocus

Key Facets

  • Document approvals in an automated manner
  • Workflows for specific documents and users can be pre-defined
  • Privileges can be customized for users within the workflow and tracked
  • “Level” driven approval process enables clarity for document processing and establishes authority within the workflow
  • Simple dashboard designed to give quick snapshot of entire workflow
  • Workflow and Document Comments to allow user to give his / her feedback during approvals.
  • Configurable notifications to keep the team members informed
  • Email documents within and outside organization
Call us to Experience 

What are workflows?

Document workflows refer to the process of managing the creation, review, approval, and distribution of documents within an organization. Document workflows are typically automated using document management software or other workflow automation tools. Document Lifecycle with Automated Workflows.

 

The document workflow process typically begins with the addition of a new document. This can be about creating a totally new document using a variety of third-party tools, including word processing software, spreadsheets etc OR working with existing documents received from external sources (for example PDFs such Purchase Orders, Work Orders, Contract etc.) A key part to keep in mind while adding a document, is the capturing of Metadata of the data – this is essential for retrieval, decision-making and analytics.

Once a document is added in the system, it must be reviewed and approved by relevant stakeholders. This can be done using automated workflows that route the document to the appropriate individuals for review and approval.

Once a document has been approved, it can be distributed to the appropriate parties using automated workflows. Traditional ways are emailing the document, uploading it to a shared drive, or publishing it to a company intranet. However it’s better to keep all documents within an organization ecosystem, and let participants collaborate with a confined space in view of security and control.

Automated workflows can track the status of documents as they move through the review and approval process, ensuring that all stakeholders are informed and that the process is completed in a timely manner.

Once a document has been distributed, it can be archived for future reference. Automated workflows can ensure that documents are stored in a secure, organized manner and can be easily retrieved when needed.

Key Facets of Workflows in Centris

  • Document approvals in an automated manner
  • Workflows for specific documents and users can be pre-defined
  • Privileges can be customized for users within the workflow and tracked
  • “Level” driven approval process enables clarity for document processing and establishes authority within the workflow
  • Simple dashboard designed to give quick snapshot of entire workflow
  • Workflow and Document Comments to allow user to give his / her feedback during approvals.
  • Configurable notifications to keep the team members informed
  • Email documents within and outside organization

Request a Demo

Impact of Centris

Before using a Centris, an organization may have experienced a range of challenges and inefficiencies associated with managing paper-based or manual document management processes. For example:

BEFORE

Time-consuming document retrieval:

Finding specific documents within a large filing system can be time-consuming and frustrating, especially when documents are misfiled or lost.

Difficulty sharing documents:

Sharing paper-based documents can be challenging, as they need to be physically transported or scanned and emailed, which can lead to errors and delays.

Inconsistent document versions:

When documents are updated or revised, it can be difficult to ensure that everyone is working from the same version, leading to errors and miscommunication.

Lack of document security:

Paper-based documents can be easily lost, stolen, or damaged, leading to a lack of security and potential breaches of confidential information.

Manual and time-consuming workflows:

Document review and approval processes can be manual and time-consuming, with multiple stakeholders involved and delays caused by physical document handling.

After implementing a Centris, the organization can experience a range of benefits and improvements, including:

AFTER

Improved document retrieval:

Documents can be easily searched for and retrieved using the Centris, reducing the time and effort required to locate specific documents.

Easy document sharing:

Centris enables easy sharing of documents, with secure access provided to authorized personnel, eliminating the need for physical transportation of documents.

Consistent document versions:

Centris ensures that everyone is working from the same version of a document, reducing errors and miscommunication.

Enhanced document security:

Centris provides enhanced document security, with permissions and access controls in place to prevent unauthorized access and ensure the confidentiality of sensitive information.

Automated workflows:

The DMS automates document workflows, reducing manual handling and improving efficiency. Document review and approval processes can be automated and tracked, ensuring that documents are processed in a timely manner and all stakeholders are informed.

Enable Smart Document Management

Contact us to know how Centris can unlock benefits of digitization to your organization 








    Are you ready?

    Grow your Organization,

    Get Empowered
    with Digitization,

    We are the right partner in your journey.

    Address: B4 Parekh Mahal, VN Road, Churchgate, Mumbai 400 020, INDIA
    Phone: +91 8080830220
    Mail: info@vidoc.in

    Request a callback








        Powered by