Physical Record-keeping — Offsite Storage


ViDoc is partnered with leading Document Warehouse companies that provide record keeping services for your physical documents. So once you digitise your documents, you can free-up your valuable real estate.

A document warehouse is a facility where physical documents are stored and managed. Here are some of the facilities and benefits of a document warehouse:

    1. Secure storage: A document warehouse provides secure storage for physical documents. The facility is designed to protect documents from theft, fire, water damage, and other risks. 

    1. Climate control: A document warehouse is equipped with climate control systems that help maintain the optimal temperature and humidity levels for document storage. 

    1. Organization: Documents stored in a warehouse are inventoried, organized, barcoded to make them easy to locate when needed. This helps save time and improves efficiency. 

    1. Access control: Access to a document warehouse is restricted to authorized personnel only. This helps prevent unauthorized access and theft. 

    1. Cost savings: Storing physical documents in a warehouse is often more cost-effective than storing them in office space. This frees up office space for other uses and reduces storage costs. 

    1. Improved productivity: By storing physical documents in a warehouse, employees can spend less time searching for documents and more time on productive tasks. This helps improve productivity and efficiency. 

    1. Information Retrieval – Documents can be easily retrieved on same day or next day by sending a request to the Document Warehouse.  

Overall, a document warehouse provides a secure and organized solution for managing physical documents. It helps organizations comply with legal and regulatory requirements, reduces storage costs, and improves productivity. 

Contact us to know more about this service.  

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